Full Time | Remote
About Campus Multimedia
Campus Multimedia (www.campusmultimedia.com) is supporting K-12 schools to improve the lives of school communities including students, teachers, and families through thoughtful brand support. CM’s brand partnership programs are reshaping trust in school marketing and setting a new standard in mindfully engaging the educational ecosystem. Its extensive network of 84,000+ school relationships creates a platform for mutually beneficial impact for both schools and organizations.
As the nation’s leader in brand activation for K-12 schools, CM creates platforms for schools to receive resources, revenue, and recognition tools while brands build valuable relationships with communities.
About the Role
Campus Multimedia connects brands with K–12 school communities through sponsorships and marketing programs. The Sales Operations Coordinator supports the Director of Revenue Operations and the sales team by keeping proposals, sales materials, reporting, conferences and internal workflows accurate, organized and on schedule. The role also manages assigned regional sponsorship opportunities using established packages and approved pricing.
This is a hands-on opportunity for an early-career sponsorship professional who understands the sales process, enjoys creating polished client materials and takes ownership of the details that help a sales team succeed.
Culture Fit
Candidate must embody Campus Multimedia values of I.M.P.A.C.T., which demonstrates our ability to deliver value to our customers, create measurable change in our industry and have a positive influence on our colleagues and partners:
Integrity – Do the right thing every time. Modernization - Courageously pursue progress.
People First – Care big. Celebrate big. Accountability – Proactively OWN IT! Communication – Intentional Transparency Teamwork – Together, Everyone Wins
Primary Responsibilities
Sales Materials and Proposal Support
Coordinate proposal timelines, gather inputs from sales and cross-functional teams, and build and revise client-ready proposal presentations using approved concepts and templates.
Maintain current sales decks, case studies, sponsorship packages, rate cards and other collateral; manage updates and version control with Marketing and Graphic Design team.
Proofread materials and verify school counts, market information, pricing, calculations and deliverables before review or distribution.
Regional Sponsorship Sales Proposals
Manage assigned regional opportunity proposals from introductory meeting through proposal, follow-up and close, with guidance from the Director and in line with regional sales team member.
Prepare proposals and estimate pricing using established packages and approved rate cards; route custom requests, discounts and exceptions for approval.
Maintain opportunity records and coordinate contracts and SponsorPlace handoffs, ensuring approved scope, pricing, contacts and deadlines are documented.
Salesforce and Sales Operations
Maintain accurate Salesforce account, contact and opportunity records; follow up with sellers on missing updates, next steps and expected close dates.
Prepare recurring pipeline reports, dashboards and Excel summaries to support sales meetings, forecasting and leadership reporting.
Maintain ClickUp tasks, owners, deadlines and project status; flag delays, missing information and workflow issues to the Director.
Conference and Meeting Coordination
Own planning, scheduling and logistics for sales conferences, sales summits and planning sessions, including registrations, travel coordination, shipping, materials and event deadlines.
Support conference preparation through prospect research, meeting scheduling and sales materials; track post-event leads and follow-up in Salesforce.
Prepare recurring sales meeting agendas and materials, capture action items and follow up with owners on deadlines.
Cross Functional Coordination and Administration
Assist with requests to Partnerships, Data, Finance, Operations, School Relationships, Graphics and Marketing, including school lists, market reports and proposal inputs.
Organize sold-program handoffs and maintain contracts, deliverables, renewal dates and supporting documentation in the appropriate systems.
Compile approved pricing and billing details for Finance; help track invoice status and reconcile program costs and sales records under the Director’s guidance.
Maintain partnership meeting schedules, agendas and action items, and support renewal preparation and other recurring sales projects.
Ideal Candidate
Approximately 2+ years of sponsorship sales, sales support or partnership experience, ideally with multimedia rights or sponsorship sales organization.
Experience supporting marketing program or sponsorship proposals, client presentations, sales follow-up and internal coordination; comfort communicating directly with prospects and clients.
Hands-on Salesforce experience, including maintaining records, tracking opportunities and preparing reports.
Proficiency in Microsoft Excel, including formulas, sorting and filtering, and accurate reporting worksheets.
Proficiency in PowerPoint, with the ability to create, format and proofread professional sales presentations.
Proficiency in ClickUp or project management software, including managing tasks, deadlines, project status and team follow-up.
Exceptional attention to detail, with a consistent approach to checking numbers and details, proofreading materials and maintaining accurate records.
Strong organization, written and verbal communication, and follow-through; ability to manage multiple deadlines and work independently within established processes.
Familiarity with sponsorship assets, pricing, fulfillment and renewals
Interest in school and community-based marketing, and making an IMPACT.
Ability to travel occasionally for conferences, sales meetings and company events.
What Success Looks Like
Accurate, polished proposals and sales materials delivered on time with minimal revisions for avoidable errors.
Current Salesforce records, reliable recurring reports and clear visibility into next steps and deadlines.
Well-organized conferences and meetings with timely preparation, documented action items and completed follow-up.
Assigned regional opportunities progress consistently, with complete handoffs and pricing that follows approved guidelines.
This position is eligible for company-sponsored benefits, including medical, dental, and vision insurance, 401(k), paid leave, and a variety of other discounts and perks. Campus Multimedia is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
To apply, fill out the form below or contact Jacquelyn Moore, Director of Revenue Operations with any questions (jacquelynm@campusmultimedia.com).